Services · Cost control
You are probably paying too much.
A systematic review of what you pay for – and whether it is reasonable. It should be quick, otherwise it costs more than it saves.
Timeframe
1–3 weeks
Rough estimate – I adjust it after our first meeting.
Your time
Usually 1–2 hours in total
Not an audit
A quick, systematic review
The problem
IT invoices are hard to question.
IT invoices are rarely transparent. They are abstract, recurring and hard to question – and the suppliers know it. Contracts renew automatically and licences nobody uses live on.
Nobody owns the issue, and suppliers are, of course, not keen to remind you that you are paying for things you don’t use.
It is not about carelessness – it is about nobody having been given the task of seeing the whole picture. That is the task I take on.
Examples
What it can look like.
99.99 % for something that isn’t critical
Are you paying for 99.99 % uptime on a system that isn’t business-critical?
Licences nobody uses
Licences that were renewed 3 years ago, but are barely used today.
3 suppliers invoicing for support
3 suppliers all invoicing for “support” – and none of them has full responsibility when something goes wrong.
Less than agreed
In other cases, less is actually delivered than the contract specifies – and nobody notices, because nobody measures it.
What is included?
This is what I review.
Licences
Does the number of licences match actual use? Which systems have you paid for this year that nobody logs into?
SLA levels
Are you paying for response times and availability that don’t match the business’s actual needs?
Supplier contracts
Which contracts renew automatically? Is there overlap – several suppliers doing the same thing?
Support contracts
Do they cover the right things? Are the response times realistic, or are you paying for something you never use?
Hardware and infrastructure
Are you paying for capacity you don’t need, or maintenance on equipment that should be phased out?
What you get
With the support of AI tools, I go through your contracts, licences and invoices quickly and systematically. You get a prioritised action list: what can be cut, what can be consolidated and what should be renegotiated – with estimated savings per item.
How it works
Timeframe: 1–3 weeks
Rough estimate – I adjust it after our first meeting.
Week 1
You send over invoices, contracts and licence lists. I go through the material with the support of AI tools and identify discrepancies.
Week 2
Deeper analysis of the contracts and suppliers that stand out, with short conversations where needed. This is often where the real savings are found – when the numbers meet reality.
Week 3
Presentation of results with prioritised recommendations and estimated savings. You decide what you want to act on – and in which order.
What do I need from you?
- Invoices, contracts and licence lists – send what you have, nothing needs to be sorted.
- A non-disclosure agreement (NDA), signed before anything starts.
- Where needed, a few short conversations about actual use and the business’s priorities.
Next step
Want to know what you are paying for?
Guarantee: if I don’t add value, you get your money back. I don’t sell hours.